Your Front Desk Is Your Most Expensive Employee — Let AI Help
We build AI and automation for med spas and aesthetic clinics. An AI receptionist handles the front desk 24/7. Intake forms complete themselves before arrival. Cancellations fill before you even notice.
Appointment Confirmed
AI handled booking at 11:30pm
Intake Form Completed
Submitted before arrival — 0 paper forms
Waitlist Slot Filled
Cancellation filled in 4 minutes
Sound Familiar?
Appointment no-shows cost you $150–$800 per empty slot — and with no deposit system or reminders, they happen constantly
Intake and consent forms are done manually at reception, slowing check-in and adding admin work to every single appointment
Online booking leads go cold because no one follows up fast enough — potential clients book with whoever responds first
How We Fix It
Three systems that eliminate wasted slots, streamline check-in, and fill your calendar automatically.
AI Receptionist
An AI receptionist handles hours, pricing, treatments, and booking — 24 hours a day. Prospective clients get answers instantly, whether it's 2pm or 2am, and book without waiting for a callback.
- Answers hours, pricing, and treatment questions
- Books appointments 24/7 via chat or text
- Responds in seconds — never loses a lead to a competitor
Automated Pre-Appointment Intake Forms
Intake and consent forms are sent automatically when a booking is confirmed. Clients complete them before they arrive. Zero paper forms at reception and faster check-in every time.
- Forms sent automatically at booking confirmation
- Completed digitally before arrival
- Zero paper forms, faster check-in, cleaner records
Waitlist Management That Fills Cancellations in Minutes
When a cancellation comes in, your waitlist is notified instantly. The first person to respond gets the slot. Empty appointment slots become a thing of the past.
- Instant waitlist notification on cancellation
- First-come-first-served slot filling
- Average fill time under 10 minutes
Glow Studio (Mississauga)
Glow Studio had a no-show problem costing them thousands per month. Their receptionist also spent hours on intake forms, phone calls, and manual follow-ups. We set up full AI reception, automated intake, and waitlist management.
Saved annually from 28% no-show reduction
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