Scope first.
Price second.
Unscoped quotes are how AI projects join the 40% that get cancelled. Instead: build your scope below, and get a fixed price with the written plan you approve in week two — before a dollar is committed. The plan is yours either way.
What kind of business?
What actually determines the price
After handover you pay only the underlying tool subscriptions, directly — no markup, no ongoing fees to us unless you choose a support plan.
Your scope
LIVEPick at least one problem and your scope assembles here — modules, timeline, and the number we’d measure.
We won’t quote you blind. Here is what we’d be pricing.
How many places the work has to reach
One inbox and one calendar is the small end. A build that has to keep a practice-management system, a CRM, a phone line and a spreadsheet agreeing with each other is not, and integrations are where most of the hours go.
Whether the things it touches have a way in
Modern software has an API and this is straightforward. Some scheduling and practice systems do not, and the workaround is real engineering. This is the single biggest swing between two builds that sound identical when described out loud.
What kind of information moves
An enquiry with a name and a job to quote is one thing. Anything involving health details, immigration files or privileged matters carries consent, retention and residency requirements that are part of the build rather than a document written afterwards.
How much has to be decided before it can be built
If you already know what a qualified lead looks like and who it goes to, that is a shorter engagement. If the rules live in one person's head and have never been written down, writing them down is part of the work — and it is usually the part that pays for itself first.
Whether you want it watched
The build is finished and handed over either way. A monthly support plan for monitoring and tuning is a separate, optional number, and it is cancellable.
- How many people work there — nothing here is priced per seat.
- How many leads it handles — there is no per-conversation fee to us.
- How long the audit and the plan take — both are free, including the plan you keep if you walk away.
Audit + scope — free
The audit, the deep-dive call, and the written plan cost nothing. About a third of audits end with “not yet” and a playbook.
Fixed price, in writing
One number for the whole build, tied to the scope you approved. No hourly meters, no surprise invoices, no change orders unless you change the scope.
Support is optional
The system is in your accounts and keeps running without us. Keep a monthly support plan if you want monitoring and optimization — cancel anytime.